SARS Registered Representative

Overview of a SARS Registered Representative

A SARS Registered Representative is a pivotal role within the South African tax environment, designated to act on behalf of an entity in its interactions with the South African Revenue Service (SARS). This position is essential for ensuring that the business remains compliant with all tax-related obligations and requirements set by SARS.

Given the significant responsibilities, it is crucial to appoint someone who is knowledgeable, trustworthy, and capable of managing the entity’s tax profile efficiently. The representative should be able to navigate the complex tax environment and ensure compliance to avoid any potential issues or penalties.

If you need to register for Company Income Tax, please click here to read more / apply.

To become a SARS Registered Representative, an individual must be duly authorized by the entity they represent. The process involves registering with SARS through their eFiling system, where the individual needs to provide personal details and proof of authorization from the business entity. The registration is subject to approval by SARS.

The duration for SARS to register a representative can vary. Typically, it takes a few days to a couple of weeks, depending on the accuracy of the submitted information and SARS’ processing times. It’s advisable to regularly check the status of the application on the SARS eFiling system.

1. Representative Appointment Letter/Power of Attorney (POA):
   • This document clarifies the Representative’s authority to act for the Represented Entity.
   • It’s available on the SARS website.
   • Not required if the entity’s founding documents indicate a sole director.


2. Enterprise Notice of Incorporation:
   • For Companies: A copy of the Registration Certificate or Notice of Incorporation is needed.
   • For Trusts: The Trust Deed with meeting minutes specifying authorized individuals is required.
   • For Partnerships/Joint Ventures: The Partnership or Joint Venture Agreement must be provided.
   • For Individuals (e.g., minors): A copy of the taxpayer’s Identity Document is necessary.


3. Identity Document/Passport:
   • A photocopy of the Representative’s ID or Passport should be submitted.
   • Additionally, a recent photograph of the Representative holding their ID is often required.


4. Proof of Residential Address:
   • Documents accepted by SARS as proof of address are listed on their website under Relevant Material or Supporting Documents.

What are the Typical Responsibilities of a SARS Registered Representative?

A SARS Registered Representative plays a critical role in maintaining the tax compliance of the entity they represent. Their responsibilities include:

1. Filing Tax Returns: Ensuring accurate and timely submission of all required tax returns to SARS. This is crucial for maintaining compliance and avoiding penalties.

2. Handling Correspondence: Managing all forms of communication with SARS, including responding to queries, requests for information, and other related matters.

3. Addressing Queries from SARS: Effectively resolving any issues or questions raised by SARS regarding the entity’s tax affairs.

4. Ensuring Timely Tax Payments: Making sure that all tax liabilities are paid on time to avoid any interest or penalties that might accrue due to late payments.

5. Updating SARS on Business Changes: Informing SARS of any significant changes in the business, such as changes in directors, address, or business structure, that could affect its tax affairs.

The SARS Registered Representative acts as a vital link between the entity and SARS, playing a key role in safeguarding the entity against potential tax issues and penalties by efficiently managing its tax profile. It’s essential to choose someone knowledgeable and trustworthy for this role, as they bear significant responsibility in maintaining the entity’s tax compliance.